• Privacy Policy

PRIVACY POLICY AND INFORMATION IN ACCORDANCE WITH ART. 13 GDPR

General

Thank you for visiting our website and for your interest in our services. It is very important to us that we protect the privacy of our website users. We adhere strictly to data protection regulations during the collection, processing and use of data. This applies when processing your personal data in particular.

Name and contact details of the controller

Claus Sagel

Neue Straße 27
33034 Brakel-Erkeln
Telephone: +49 5272 601 - 01
Email: vs(at)vauth-sagel.de

Contact details for the Data Protection Officer

Oliver Baldner

Detmolder Straße 204
33100 Paderborn
Telephone: +49 521 688948 – 0
Email: Oliver.baldner(at)bits.gmbh
Website: https://www.bits.gmbh

Purposes for the processing of personal data and the legal basis for this processing.

 

Purpose for the processing of dataLegal basis
Visitors to the website contacting the controller via our online contact formArt. 6 para. 1 letter b GDPR (necessary for the fulfilment of pre-contractual measures)
Uploading and sending application documentsArt. 88 GDPR in conjunction with section 26 para. 1 German Federal Data Protection Act (BDSG) (starting an employment relationship)
Uploading files

The legal basis depends on the type of files uploaded. Possible legal bases could be:

Art. 6 para. 1 letter b GDPR (necessary for the fulfilment of a contract or for the performance of pre-contractual actions)

Art. 88 GDPR in conjunction with section 26 para. 1 German Federal Data Protection Act (BDSG) (starting an employment relationship)
Evaluation of user behaviour with Google AnalyticsArt. 6 para. 1 letter f GDPR (legitimate interest of the controller)
Processing of technical information in order to provide the service and to optimise the presentation of the information requested by the website visitor on their respective deviceArt. 6 para. 1 letter f GDPR (legitimate interest of the controller)
Inserting external fonts by GoogleArt. 6 para. 1 letter f GDPR (legitimate interest of the controller)
Use of maps from the “Google Maps” serviceArt. 6 para. 1 letter f GDPR (legitimate interest of the controller)
Inserting videos from the “YouTube” platformArt. 6 Abs. 1 lit. f DS-GVO (berechtigtes Interesse des Verantwortlichen)
Implementation of external codes from the JavaScript framework “jQuery”Art. 6 Abs. 1 lit. f DS-GVO (berechtigtes Interesse des Verantwortlichen)

 

If, in accordance with Art. 6 para. 1 letter f GDPR, your personal data is processed for the protection of the legitimate interests of the controller, the legitimate interests lies in constantly analysing and improving the website and optimising usability. If we use technology to measure Internet audience, you will be informed about this separately in this Privacy Policy and you will have the option to object to this. Our legitimate interest in measuring Internet audience serves the purposes of analysis, optimisation and efficient operation of our website.

Categories of personal data that are processed

When you use our website, the following data is processed for organisational and technical reasons:

  • IP addresses of visitors
  • Name of the pages requested
  • Date and time of access
  • Name of the browser used
  • Name of the operating system
  • Name of the search engine or the external link
  • Name of the files downloaded

If you transmit data to us via our online form, the personal data provided by you will be processed in order to fulfil the relevant purpose. If you have not objected to tracking by Google Analytics or the use of cookies, we will analyse your use of our website. This includes:

  • Pages requested
  • Bounce rate
  • Length of stay on the particular page

We do not know the identity of the user and we take no action to obtain information in this respect in any other way. We analyse this technical data anonymously and solely for statistical purposes in order to be able to constantly optimise our website and make the presentation of our Internet services even more attractive. This anonymous data is stored on secure systems, separately from personal information. This means that your personal data and your privacy are protected at all times.

Recipients of your personal data

Your personal data is only shared with third parties with your consent or on the basis of legal permissibility. Your personal data is only transmitted to authorised government institutions and authorities in accordance with the relevant laws or if we are obliged to do so following a court decision. Our employees are bound to confidentiality and obliged to adhere to the terms of data protection laws. We have appointed appropriate companies for the technical implementation of the services provided. These companies process your personal data on our behalf. These companies are:

ContractorService Rendered
Gronemeyer IT GmbH, Höxter  Website hosting
Google Ireland Ltd.Web tracking with Google

Subscription to the newsletter

If you have subscribed to our newsletter, we will use your email address and any optional information relating to you in order to send you our newsletter regularly. Disclosure of your email address is sufficient to become a recipient of our newsletter. At the end of every newsletter there is a link which can be used at any time to edit the details of your subscription or unsubscribe from the newsletter. You can also terminate your subscription by sending us a notice in this respect using the contact details listed in the Imprint.

Use of cookies

This website uses “cookies”. Cookies are small text files that are sent from our web server to your browser and stored on the hard drive of your computer. No personal data is stored in this process, just an individual pseudonym. For example, this information serves to recognise you during your navigation of our pages, and to make this navigation easier for you. You can set up your browser so that it informs you about placing cookies. This makes the use of cookies transparent to you. Alternatively, you can also view this website without cookies. You can set this up in your browser. Please note that this may cause certain functions of the website to become partly or fully unavailable.

Google Analytics traffic analysis

This website uses Google Analytics, a web analytics service by Google, Inc. (“Google“). Google Analytics uses so-called “cookies”, text files that are stored on your computer and allows for the individual analysis of your use of the website. The information generated by the cookie about your usage of the website is usually transmitted to a Google server in the USA and saved there. IP anonymisation is activated for this website. In this process, your IP address is shortened and saved without the last octet. This informs us of which network the request came from, but not which computer. Your IP address is usually shortened by Google within Member States of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there. At the request of the website operator, Google will use this information to evaluate your usage of the website, to compile reports about website activity and, via the website operator, to deliver more services that are related to usage of our website and of the Internet. The IP address transmitted by your browser within Google Analytics is not merged with other Google data. You can prevent cookies from being saved by through the relevant setting in your browser software; please note, however, that in this case, you may not be able to use all of the functions of the website to their full extent. You can also prevent the collection of the data generated by cookies pertaining to your usage of the website (including your IP address) for Google as well as the processing of this data by Google by downloading and installing the browser plug-in available at the following link: tools.google.com/dlpage/gaoptout

Use of external services

Our website uses content from third-party providers. These may be videos, fonts or scripts. We have outlined in detail the respective purposes and legal bases for our use of this content in the section “Purposes for the processing of personal data and the legal basis for this processing”. In order for the content from third-party providers to be displayed properly, your IP address must be transmitted to the respective provider for technical reasons. We have no influence over how any of the third-party providers use your data. However, in the following, we will provide you with an overview of all of the third-party services used by this website. Where possible, we will also provide you with the relevant link to the Privacy Policy of the third-party provider, so that you can access the information about the processing of your personal data, and if there is an option to object, we will refer you to this.

External servicePrivacy PolicyOption to object
External fonts by Google, Inc., www.google.com/fonts (“Google Fonts”). The insertion of Google Fonts is done through a server called up by Google (usually in the USA). www.google.com/policies/privacy/ www.google.com/settings/ads/
Maps from the Google Maps service by the third-party provider Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA..www.google.com/policies/privacy/www.google.com/settings/ads/
Videos from the ‘YouTube’ platform by the third-party provider Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.www.google.com/policies/privacy/www.google.com/settings/ads/
External code from the JavaScript Framework “jQuery”, provided by the third-party provider jQuery Foundation, jquery.org

Links to other websites

Our website contains links to other websites. We have no influence over whether their operators adhere to data protection regulations. Despite meticulous content control, we accept no responsibility for the content of external links. Only the operators of the linked sites are responsible for their content.

Your security

We protect your data against unlawful access, loss, manipulation and destruction using technical and organisational measures. Our security measures are constantly updated according to technical developments. All communication between your device and our servers is encrypted. This applies for the downloading of documents or information that we offer through our website, as well as to any information that you provide to us via the contact form or the application form.

Duration of storage

The personal data that you have provided to us is automatically deleted once there is no longer a purpose for processing it. Specifically, the following storage periods apply:

 

Category of the stored dataMaximum retention period
Technical data and protocols for ensuring the operation of the website  6 months
Web tracking dataAt the time of the web tracking, your IP address is anonymised through the deletion of the last octet. This means that no personal data is processed during further analysis.
Content that you send to us via the contact or application formThe storage period of this content is based on the type of information that is transmitted and on any legal retention periods that may apply. If an application that we receive does not lead to the conclusion of an employment contract, the data will be automatically deleted 6 months after the application process ends. If, in line with your rights as a data subject, you request that the data be deleted sooner, the data will be deleted immediately upon your request.

Your rights as a data subject

You have the right to obtain information at any time about the personal data that we have stored relating to you. In accordance with Articles 16 – 20, GDPR, you also have the right to have any incorrect data corrected, the right to have your personal data deleted, the right to limit the processing of your personal data, and the right to data portability.

Right to withdraw consent

You have the right to withdraw any consent that you have granted previously at any time. This withdrawal is effective immediately for the future. The lawfulness of any processing carried out on the basis of consent before withdrawal of consent is not affected by the withdrawal.

Right to make a complaint

If you believe that the processing of your personal data breaches the GDPR, you have the right to make a complaint to a regulatory body.

Provision of your personal data

Personal data is information about your identity. Some examples of this are your name, address, telephone number or email address. For the use of this web service, it is not necessary to disclose personal data. In certain cases, however, we require your name and address, as well as further information, so that we can deliver the services desired. This applies, for example, in the event of the use of our contact form, sending information, answering individual questions and the use of our online application form. Where this is necessary, we will notify you accordingly. Furthermore, we only save and process data that you have provided voluntarily or automatically. If you make use of consulting services, we usually only collect the data that is necessary in order to deliver the services. If we ask you for further data, this will be optional information. The personal data provided by you is processed solely for the purposes that we have stated and explained to you.

Changes to the data protection provisions

We reserve the right to change our security and data protection procedures at any time, particularly if this is necessary due to technical development. In these cases, we will modify this information on data protection accordingly, if applicable. For this reason, we ask that you kindly observe the current version of this Privacy Policy.

Questions, suggestions, complaints

If you have any further questions about the data protection information and the processing of your personal data, you can contact our Data Protection Officer directly by using the contact details stated above.